Transfers, Withdrawals and Refunds 2018-2019
Cancellation of a program or course by Saskatchewan Polytechnic will result in a full refund of paid fees.
Students who discontinue and notify Enrolment Services accordingly or are discontinued by Saskatchewan Polytechnic are entitled to a refund of tuition and program fees under specific regulations.
Non-attendance is not considered a notification of intention to withdraw from a course or program. Enrolment Services must be notified.
Refunds for Programs
For detailed information about refunds, timelines and penalties for programs, see Tuition and Fees Policy 1214, Section 4, Refunds.
Refunds and Transfers for Continuing Education/Extension Courses
You can initiate a request to withdraw from a continuing education/extension course using this form (pdf) and submitting it in person, by email, fax or mail.
Students who discontinue prior to the withdrawal deadline for their continuing education/extension credit or non-credit courses are entitled to a full refund or transfer of their tuition fee.
The withdrawal deadline for credit courses of 8 weeks or less and for all non-credit courses is 7 calendar days prior to course start date. There is no refund or transfer on or after the withdrawal deadline.
The withdrawal deadline for credit courses longer than 8 weeks is 14 calendar days prior to course start date. If notification of withdrawal is received between 14 calendar days prior and 14 calendar days after course start date, students are entitled to a full refund of their tuition fee less the $100 administrative fee listed in the Fee Schedule. Alternatively, students can opt to transfer the full amount to another course. There is no refund or transfer for withdrawals after 14 calendar days from the course start date.
Audit fees are non-refundable after the program/course start date.
You can initiate a request to transfer by contacting Enrolment Services.
Transfers are permitted only within the same academic year, as follows:
- from one credit offering to another credit offering, belonging to the same school
- between non-credit courses of the same type (e.g. non-credit computer or cooking courses)
- between courses defined as equivalent
- between campuses or televised sites
- between delivery types (e.g. online to classroom)
Transfer requests made that fall outside these guidelines are subject to dean's approval and are granted in exceptional circumstances only.
Refunds for Co-operative Education Work Terms
A student who withdraws from an academic program before the start of the semester preceding a work term will receive a full refund of the co-operative education fee.
A student who withdraws from an academic program (or from the co-operative education work term process) during the semester preceding a work term will receive a refund of the co-operative education fee less a $125 withdrawal fee.
A student, whether enrolled in a mandatory or optional co-operative education program, who is unsuccessful in obtaining a work term placement eligible for credit will receive a refund of the co-operative education fee less a $125 withdrawal fee.
A student who is successful in obtaining a work term placement eligible for credit and who is subsequently required to discontinue for academic reasons will be withdrawn from the work term and receive a refund of the co-operative education fee less a $125 withdrawal fee.
A student who is enrolled in two or more consecutive work terms and withdraws during the academic semester or work term prior to a work term will receive a refund of the co-operative education fee less a $125 withdrawal fee assessed on the earliest work term not yet started. Subsequent work terms will receive a full refund.
No refund is granted for co-operative work term tuition after the work term start date.
In extenuating circumstances the dean or associate dean, in consultation with the registrar or an enrolment services manager, has the authority to waive the $125.00 withdrawal fee.
In extenuating circumstances, the dean has authority to authorize tuition and fee refunds.
Contact Enrolment Services for more information.