Accommodate Help

Accommodate Help

Welcome to Accommodate, the new platform to assist students and instructors with the accommodation process at Saskatchewan Polytechnic. Accessibility Services is committed to ensuring equal access for students with disabilities.

Resources for Students

1. Registering with Accessibility Services

Register Now

View PDF instructions on how to register with Accessibility Services and Accommodate.

2. Using Accommodate

Accommodate Log In

View PDF instructions on how to use Accommodate as a student.

3. Testing Services

View PDF instructions on how to make a test room booking.


Resources for Instructors, Program Heads, and Continuing Education Consultants

1. Using Accommodate

Accommodate Log In

View the PDF instructions on how to use Accommodate as a member of faculty.

2. Testing Services

View PDF instructions on how to approve requests and add exams.

3. Privacy Training

Privacy training is highly recommended for all employees, especially Instructors and faculty who will have access to confidential student information. To register for privacy training, email the privacy inbox: privacyhead@saskpolytech.ca  and ask to be added to the course.

Need Help? Student Services Operations Coordinators can help with questions:

Moose Jaw Campus

Room 2.203
Phone: 306-691-8311
Fax: 306-689-8583

Prince Albert Campus

Room F203
Phone: 306-765-1611
Fax: 306-689-8583

Regina Campus

Room 228
Phone: 306-775-7436
Fax: 306-775-7700

Saskatoon Campus

Room 114
Phone: 306-659-4050
Fax: 306-659-4133

as.forms@saskpolytech.ca 

Having technical difficulties? Contact us at accommodate@saskpolytech.ca

4. Frequently Asked Questions (FAQs)

Accessibility Services ensures that equal access for students with disabilities is provided at Saskatchewan Polytechnic. Accessibility consultants assist students with verifying disabilities, conduct needs assessments, coordinate funding and service referrals. For specifics, please see the Responsibility Guidelines for Accessibility Services.
Reasonable accommodation is very situation specific. What is required to reasonably accommodate students, applicants for admission to Saskatchewan Polytechnic academic programs or courses, and will depend on the specific and particular needs of the individual requiring accommodation; the nature of the study involved; the equipment or facilities required to accomplish the learning; what is required to create equal or near equal opportunity; the most economical, efficient and effective variation to the rule, standard, policy, or practice which is creating the discrimination; and the impact on operations and other people of the various possible accommodations available. Reasonable accommodation does not include modifying academic program or admission requirements such that the integrity or the educational standards of Saskatchewan Polytechnic and its credentials would be compromised. For more information see Reasonable Accommodation Policy.
Authorized accommodations are determined by accessibility consultants with appropriate training and experience with the capacity to diagnose and provide appropriate interventions based on unique disability needs. For example, permitting a student with a physical disability additional time to complete an exam when that student’s disability impacts his or her ability to write as quickly as other students, or making alternative arrangements for a student to demonstrate required competencies when work or exams must be missed by reason of religious observance.
The duty to accommodate refers to Saskatchewan Polytechnic’s legal obligation in certain circumstances to address or correct situations involving discrimination by reasonably varying educational or employment rules, standards, policies or practices to avoid limiting educational or employment opportunities for individuals or groups protected under The Saskatchewan Human Rights Code.
Accommodate launched for the 2021-2022 academic year. Due to some technical difficulties in the launch, focus needed to remain on the initial launch and students with disabilities. The plan is to include these groups in upcoming phases of implementation, with a date to be determined.
Please send any students to Accessibility Services for further discussion with an accessibility consultant. You can bring the student to the Student Services office to set up an appointment, or they can fill out the intake form through accommodate.
Accommodate uses Single Sign On (SSO) to authenticate each user. Occasionally the SSO fails due to information in Banner not linking properly with courses and student information. Should you experience an error when logging into accommodate, please report this to: accommodate@saskpolytech.ca and your specific scenario will be addressed.

Accommodate uses the information in Banner to link students with courses and faculty. If you are listed on a course as an instructor, you will receive an accommodation letter on the students in that course. To reduce accommodation letters that are not relevant to you, have your RSR remove you from courses you do not need. Best practise is to acknowledge the accommodation letters for the courses you teach. Some programs call this the lead instructor.

If the information in Banner is correct, and you are still associated with courses incorrectly, please contact accommodate@saskpolytech.ca and we will look into your specific scenario.

For any questions or concerns with implementing authorized accommodations, please contact your program head. Your program head is encouraged to contact the accessibility consultant referenced in the accommodation letter if further clarification is needed.

Accommodate uses the information in Banner to link students with courses and faculty. If you are listed on a course as an instructor, you will receive an accommodation letter on the students in that course. To reduce accommodation letters that are not relevant to you, have your RSR remove you from courses you do not need.

Best practise is to acknowledge the accommodation letters for the courses you teach. Some programs call this the lead instructor. If the information in Banner is correct, and you are still associated with courses incorrectly, please contact accommodate@saskpolytech.ca and we will look into your specific scenario.

Due to a change in the way students register and drop courses, there is a technical error for some students when they drop a course. ITS is working on this error but in the meantime, please ignore accommodation letters for students who do not appear in Banner / Brightspace course lists.
There is a technical error for some students when they drop a course. ITS is working on this error. Our main concern is if there are students missing in your accommodate enrolled student list. Please contact accommodate@saskpolytech.ca for any missing students.

If your access is correct in Banner / Brightspace, please email the course code, CRN and term to accommodate@saskpolytech.ca and we will add the course to your account.

Occasionally a course will drop off of your accommodate account, please let us know if this happens to you.

As an instructor, you are integral to the implementation of disability supports. Your support helps to ensure equal access to education and maximizes student success. A list of responsibilities is on our Faculty Responsibilities webpage.

Accommodations are specific to each student. For more information on specific accommodations, please see the reference library in accommodate. Some examples of accommodations that need instructor facilitation:

  • Exam accommodations (in the class or test centre)
  • Access to PDFs, notes, slides, etc.
  • Peer notetaking, announcing a need in class only

If you have further questions about an accommodation, feel free to ask your accessibility consultant that is assigned to your program.

Accommodation letters are sent out to the instructors listed on courses at the time they are generated. Accessibility Services has committed to send accommodation letters no earlier than three weeks before the program start date, so you have a date as a goal. If there are changes after a letter has been sent, the new instructors will still have access to the student’s accommodations, but will not have access to the student’s accommodation letter.
Ensure that you update the instructors in Banner. The information will update in Accommodate either over night, or on Sunday of every week, depending on the type of change. Ensure that the new instructors know where to look for students with accommodations, as they will not have access to previously sent accommodation letters.
When you log into accommodate, you will click on the courses tab from the left-hand navigation menu. This will list all of the courses, you can filter down, or search for terms. When you click on the title, all of the course information is listed there. If there is a missing instructor, that is listed in Banner, please contact accommodate@saskpolytech.ca.
For any questions or concerns with authorized accommodations, you are encouraged to contact the accessibility consultant referenced in the accommodation letter. Not all accommodations may be appropriate for every class or setting. For concerns regarding an approved accommodation that restricts the student’s ability to meet Bona Fide Educational Requirements, the program head will identify and provide the essential skills, knowledge, course objectives, learning outcomes and, if applicable, professional licensing requirements that may not be met to the accessibility consultant for their program. For example, a required competency for Canadian pharmacy technicians is the ability to transcribe verbal orders and ensure their accuracy, an accommodation for a scribe in a lab setting may not be appropriate in this instance.
This is an Accommodate system requirement for all exam bookings. However, you do NOT need to upload a copy of the exam. To meet this requirement, we recommend attaching a course outline or syllabus. This can also help Test Centre staff to confirm exam details.
Course information in Banner (including instructors) is directly linked to Accommodate and is used to grant instructors’ access to exam bookings. Please confirm with your program head that your name is listed on the course in Banner.

Before approving exam booking:

  • Select the "Courses" link on the left side of your home page and select the course.
  • Select the "Exam" heading under the course name and click “Add New Exam.”
  • Fill in the exam information. This will create the cover sheet.
  • Ensure you have uploaded your course outline under "Attachments" as this is a required field. When done, click “Submit”.

While approving exam booking:

  • Select an exam or upload a new exam (see How to Add an Exam).
  • Enter any information under "Notes" that the accessibility staff in Testing Services may need to know that is not covered in the exam information.
  • Once you have entered the exam information, choose yes or no under "Testing Appointment Approved".

Students who are not in Accommodate will need to complete an Exam Booking Request form (Word document) and return to us via email at least two weeks in advance; a separate form is required for each exam booking request. Exam Booking Requests should be emailed to accessibility.testing@saskpolytech.ca.

A cover sheet form will be sent to instructors to complete and return to us via email at least two business days before the exam.

If you have a question, suggestion or concern that was not addressed in these FAQs, please contact us at accommodate@saskpolytech.ca.