Student Awards FAQ

You will be able to access the application site by clicking on “Apply now” and using your mySaskPolytech login and password. 

You will use your mySaskPolytech email address and password to log into the application system. Your Sask Polytech email address will end with “@saskpolytech.ca”.  

If you need assistance logging in or resetting your password, submit a sign-in troubleshooting ticket to the IT Service Desk.

Sign in by clicking on the purple "Sign in with your mySaskPolytech email and password" button as shown below. You will need to sign in using your mySaskPolytech credentials (email and password). 

Click on “Applicant Record” on the bottom left-hand side of the page to review all information in your profile. If any changes need to be made, contact Enrolment Services.

Complete the general application with all requested information. The application system will auto-match you with all awards for your program and year/level, as well as awards that match any criteria that you entered on your general application. 

Applications can be submitted or saved for completion at another time. Any updates or changes must be submitted by the cycle’s deadline date to be considered.  

Once completed, you will be considered for any awards you are auto-matched to based on the criteria in the general application and your Sask Polytech student record. You will see a status of “Submitted” on your student dashboard.

You will be able to view the awards you’ve applied to through the “auto-match” process once you’ve completed the general application. They will appear at the bottom of the “My Applications” tab on the application system.

Any awards that you may be eligible for that require additional information will be suggested to you for application under your “Recommended Opportunities”. These are triggered by a student’s information in the general application and Sask Polytech student record. Once you’ve completed the secondary questions for these awards, they will also appear at the bottom of the “My Applications” tab. You can update these at any time during the open cycle. 

We update the financial component annually and it is based on the same figures that are used to decide your eligibility for student loans in Saskatchewan.

• Incomes are the supports and funding you receive while in school and can include personal loans, savings, or awards, etc. These are the incomes you may need to supply:
  • Monthly gross income
  • Spouse’s monthly gross income
  • Monthly child support or alimony
  • Other monthly incomes
• Expenses are the costs you incur while in school and can include:
  • Provincial monthly living allowance expenses
  • Dependent costs
  • Tuition and books/supplies.

*If the field does not indicate “monthly”, please provide the total for the academic year. 

Only use figures for the timeframe you will be attending school and the current academic year (e.g., Tuition for this year/level, not the total for your program.) 

We will apply a formula to calculate your overall financial need score. This will be based on your total incomes, less your total expenses. 

When applying for student awards, you are required to select a student category as a part of the financial need calculation. Below are the definitions for each category. Please select the one that best fist your situation. 

1. A single dependant student
   • Has no children; and
   • Has been out of high school for LESS than four years before the first day of the current study period; Or
   • Has been in the work force for LESS than two years (two periods of 12 consecutive months) before the first day of class of the current study period. 
2. single independent student:
   • Has no children; and
   • Has been out of high school for four years or more before the first day of class of the current study period.
3. A married student: 
   • Is legally married; or
   • Is in a common-law relationship (i.e., living with the person you are in a relationship with for a minimum of 12 consecutive months before the first day of class for the current study period.)
4. A single parent student:
   • Has custody of one or more children at least 50% of the time; and
     • Is not married or in a common-law relationship.

You are not able to edit any of the information on the applicant record. If you notice an error on your record, please contact Enrolment Services.

The criteria for each award will be displayed in the opportunity description. If the description only requires academic achievement and/or financial need, nothing further is required, and you will only need to complete the general application.

If you meet the eligibility criteria for awards that require additional information these opportunities will be available to apply for once you’ve submitted the general application and will appear as “Recommended Opportunities”. Click on the opportunity and read the description to determine if you meet all the requirements of the award. There may be some eligibility requirements you do not meet (e.g., volunteer activities, be a member/child of a member of an affiliated group, active in a community, have taken specific courses, single parent, etc.). Only apply to the awards in which you meet all criteria. 

You will be prompted to complete the additional questions or supply documents once you select “Apply” on each opportunity.

No, you can only apply for awards that are designated for your program at your campus. 

The recommendation letter must be uploaded into the application system by the scholarship application deadline date of 11:59 p.m. Please ensure you give your reference provider the scholarship deadline date when you request their reference.

If you have made a mistake on your general application, you can correct your application and then resubmit. Click “Update” below the general application on “My Applications” tab to access the questions. Changes to your application can only be accepted while the application is open. If the deadline date has passed, then no changed can up accepted. 

If you have made an error on a “Recommended Opportunity”, click on “My Applications” and find the application you want to correct. Open the application, edit the information provided and then hit submit.

No, we do not require you to submit a transcript or enter any marks. Your grades from high school or previous years attended at Sask Polytech will be provided through a Sask Polytech student record. 

There are a few exceptions where a GPA is required to be submitted: 

• If you are in the Saskatchewan Collaborative Bachelor of Nursing program offered through the U of R and Saskpolytech jointly, we will require you to enter your GPA for Year 2,3 or 4. We do not receive your marks from the University, and will not be able to access your grades. 
• If you are an apprenticeship student and will be completing a level during the month of June, you can enter your current GPA to be considered for your application. The cycle will close on June 15th and may not allow time for your final GPA to be received. 

First, check the name of the document you are uploading.  It cannot have any punctuation marks or other symbols; otherwise, the system will reject the upload.  The application system does not accept .html or .xhtml files. If this is not the case, please contact the Student Awards Office at student.awards@saskpolytech.ca.

Click the "Add a New file" link to upload another document. Please indicate which document you would like to be reviewed. 

No, you are not eligible to receive Sask Polytech awards. Please check with the Financial Aid Office at your college. 

Once the deadline date is passed, the Student Awards selection committee will review and select the award recipient(s). Successful recipients will be notified by email within three to four weeks of application close date. The notification email will be sent to your Sask Polytech email address. 

Due to privacy law, we are unable to discuss student information gathered through the application process, nor disclose details of the selections. 

You should return to your student awards application portal to check your application status. Review of the scholarship applications can take up to four weeks after the cycle’s closing date, and notifications will be sent out upon completion of the review process. 

If you are offered an award, you will receive an email notifying you. The email will be sent from scholarships@saskpolytech.ca to the email address listed on your applicant record. Otherwise, check your student awards application portal for an updated application status.

Your general application will remain in effect for the academic year. If your situation changes, we ask that you update your general application accordingly during an open application period. Please verify your general application to ensure your information remains current. 

We do recommend that you log into the system at least once during each application cycle to review any “Recommended Opportunities”. You may miss out on an opportunity if you do not check back periodically.

If you have questions regarding the student awards application process, please contact the advancement coordinator at your campus or the student awards officer at the number listed below. You can also email your questions to student.awards@saskpolytech.ca 

• Moose Jaw campus: 306-775-7716
• Prince Albert campus: 306-765-1769
• Regina campus: 306-775-7716
• Saskatoon campus: 306-659-3832

For more information, contact:

Amanda Robinson, Student Awards Specialist - South, Advancement
Saskatchewan Polytechnic Regina Campus
306-775-7716
amanda.robinson@saskpolytech.ca
Hours: Monday - Friday – 7:30 a.m. to 4 p.m.

Victoria Boehm, Student Awards Specialist - North, Advancement
Saskatchewan Polytechnic Saskatoon Campus
306-659-3832
victoria.boehm@saskpolytech.ca
Hours: Monday - Friday – 8 a.m. to 4:30 p.m.

You will receive a notification email sent to your Sask Polytech email address. This email will include the name of the award, the value of the award, and a link to the application system, where you may be asked to provide additional information, such as a thank you to the donor, a photo of yourself, or a consent to release form. 

You can also check back in the student awards application portal for notifications. You will have a banner notification at the top of your screen which can take you to the award details, and supplemental questionnaire. On the “My Applications” tab, there will be details under “Needs Attention” about the award you’ve received as well. 

All award recipients will have the opportunity to complete a thank you to their donor. We also ask that you provide an appropriate photo of yourself to forward on to the donor. 

This opportunity will only remain open for a short period of time. Once we have forwarded your payment request to Finance, you are no longer able to access the “Thank your Donor” questionnaire. If you would still like to forward a message of gratitude to your donor, you can forward the thank you and photo to scholarships@saskpolytech.ca and we can update it for you. 

Here are some examples of thank you letters: 

• “I would like to let my donor know that I am extremely grateful, and that receiving this bursary will help me a great deal! I am so happy, and thankful. I am so eager to learn and put my all into this program, and to really cherish the opportunity I have been given here. I have had my heart so set on getting back to post-secondary school, and the only thing really holding me back was the financial concerns of not being sure how I could afford it; this bursary will help me so much, it is life changing what this education will be for me, and now without so much anxiety around the how I can just focus myself on studying and making myself and my donors proud. Thank you, a million times.”
• “Although I can’t seem to find the words to express how deeply I am touched to receive this award, I would like to thank “DONOR NAME” and family for the “AWARD NAME”. I am very honored and humbled to receive this award and it means the world to me that I was chosen to receive it. Your generosity will enable me to get a head start in repaying my student loan and I can’t thank you enough for that.  Thank you from the bottom of my heart, this truly means so much to me. 
  With love and gratitude,”
• “Thank you so much for your support! I truly appreciate this and am honored that I was chosen for this award. This award will help me in continuing my studies to reach my goal of being a mental health and addictions counsellor. Thank you from the bottom of my heart for contributing to help me reach my goal. It's so nice that there are wonderful people like you out there that help students who are struggling financially. Without you, some of us wouldn't be able to continue our studies. I am truly grateful. Thank you again!”

The monetary value of your award will be applied to your Sask Polytech student account as payment of tuition and fees. Depending on the time of year, and whether you have already made payment, this may create a surplus (credit) on your student account. The process and timing may differ as explained below: 

1. If your award creates a surplus on your account based on the entire academic year’s tuition and fees, Sask Polytech will initiate a refund payment for the surplus by e-transfer within 4 weeks and no action is required by you. 
2. If your award creates a surplus on your account based on the current semester’s tuition and fees only, you may request a refund of that surplus by emailing studentpayments@saskpolytech.ca. You will need to pay your additional tuition and fees before classes commence in the next semester.
3. If you are selected for an award during the summer awards cycle, we must wait until September 30 for your program to confirm your attendance after which we will apply the award to your student account. 
4. You can monitor the status of your award and/or refund payment on the “Student Account” link of the “My Account & Payment” card on mySaskPolytech. 

For more information on the steps required to deposit your e-transfer, visit the refund and student award deposits section on the Withdrawals, Transfers and Refunds page on the Sask Polytech website.

The Canada Revenue Agency (CRA) requires all designated educational institutions in Canada to report each student’s Social Insurance Number (SIN) for Tuition and Enrolment Certificate (T2202) and T4A issuance. 

All student award recipients will receive a T4A, and be required to report the award as income on your income tax. These forms can be accessed through your mySaskPolytech portal at the end of February for the previous calendar year.

Since 2019, only students with the greatest financial need will receive the scholarship through their Saskatchewan student loan assessment.

Where can I get more information?

Online: saskatchewan.ca/studentloans
Toll-free: 1-800-597-8278
Email: studentservices@gov.sk.ca

Scholarships, bursaries and awards are considered income by the Saskatchewan Student Loans Program. There is an exemption for awards of up to $1,800 per study period (academic year). If you have received a student loan, it is your responsibility to report the value of your award to the Student Financial Assistance Branch of the Saskatchewan Ministry of Advanced Education.

You will be issued a T4A for the award you have won and will need to report this as income when you do your taxes. For more information, please contact the accounting department at your campus.