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Refunds and Withdrawals

For more information about refunds, see policy 1214-G.

Cancellation of a program or course by Saskatchewan Polytechnic will result in a full refund of paid fees.

Students who discontinue and notify registration services accordingly or are discontinued by Saskatchewan Polytechnic are entitled to a refund of tuition and program fees under the following regulations. Non-attendance is not considered a notification of intention to withdraw from a course or program. Registration services must be notified.


Refunds for Programs (includes core-funded, cost-recovery, skills training and online programs)

Refunds are subject to the following withdrawal deadlines:

  • Up to and including 30 days prior to program start for domestic students, and
  • Up to and including 60 days prior to program start for international (study visa) students

Students who withdraw prior to or on the above withdrawal deadline are entitled to a full refund of paid tuition, program fees and students' association fees, including the tuition deposit. A withdrawal fee will be withheld:

  • $125 for domestic students, and
  • $300 for international students

Students who withdraw after the above withdrawal deadline, but on or before the sixth scheduled day of their program, are entitled to a full refund of paid tuition, program fees and students' association fees, less the tuition deposit.

Tuition deposits are transferable to other Saskatchewan Polytechnic programs within the same academic year. A withdrawal fee will be withheld:

  • $125 for domestic students, and
  • $300 for international students

Refund penalties for domestic students will be waived if student funding is denied from an external agency (including student loans) after the withdrawal deadline.

International students who discontinue due to study permit rejection and submit a copy of the study permit rejection to International Education on or before the sixth scheduled day of class may be entitled to a full refund of their paid tuition, program fees and students' association fees including the tuition deposit. A withdrawal fee of $300 will be withheld.

Audit fees are non-refundable after the program/course start date.


For students who discontinue after the sixth scheduled day (semester one) of a semester-delivered certificate, diploma, or degree program, the following will apply to each semester:

  • Refund of 25 percent of tuition and program fees1 for the semester if the student discontinues on or before 50 percent completion of the semester length
  • No refund for the semester beyond 50 percent completion of the semester length
  • Full refund of tuition and program fees for subsequent semesters not yet started

For students who discontinue after the sixth scheduled day of an applied certificate or advanced certificate program:

  • Refund of 25 percent of tuition and program fees1 if the student discontinues on or before 50 percent completion of the program length
  • No refund beyond 50 percent completion of the program length

For students who discontinue after the sixth scheduled day of a non-semester certificate or diploma program:

  • Refund of 60 percent of tuition and program fees1 if the student discontinues on or before 25 percent completion of the program length
  • Refund of 50 percent of tuition and program fees if the student discontinues between 26 - 50 percent completion of the program length
  • Refund of 15 percent of tuition and program fees if the student discontinues between 51 - 75 percent completion of the program length
  • No refund after 75 percent completion of the program length

1 Camp and conference fees will not be refunded if expenses have already been incurred.


Refunds and Transfers for Continuing Education Courses

Students who discontinue prior to the withdrawal deadline for their continuing education credit or non-credit courses are entitled to a full refund or transfer of their tuition fee.

The withdrawal deadline for non-credit courses is 7 calendar days prior to course start date. There is no refund or transfer on or after the withdrawal deadline.

The withdrawal deadline for credit courses is 14 calendar days prior to course start date. If notification of withdrawal is received between 14 calendar days prior and either 14 calendar days after course start date or the course end date - whichever is earlier - students are entitled to a full refund of their tuition fee less the $100 administrative fee listed in the Fee Schedule. Alternatively, students can opt to transfer the full amount to another course. There is no refund or transfer for withdrawals after 14 calendar days from the course start date.

No refund for audited courses after course start date.

Transfers

Transfers are permitted only within the same academic year, as follows:

  • from one credit offering to another credit offering, belonging to the same school
  • between non-credit courses of the same type (e.g. non-credit computer or cooking courses)
  • between courses defined as equivalent
  • between campuses or televised sites
  • between delivery types (e.g. online to classroom)

Transfer requests made that fall outside these guidelines are subject to dean's approval and are granted in exceptional circumstances only.


Refunds for Co-operative Education Work Terms

A student who withdraws from an academic program before the start of the semester preceding a work-term will receive a full refund of the co-operative education fee.

A student who withdraws from an academic program (or from the co-operative education work-term process) during the semester preceding a work-term will receive a refund of the co-operative education fee less a $125 withdrawal fee.

A student, whether enrolled in a mandatory or optional co-operative education program, who is unsuccessful in obtaining a work-term placement eligible for credit will receive a refund of the co-operative education fee less a $125 withdrawal fee.

A student who is successful in obtaining a work-term placement eligible for credit and who is subsequently required to discontinue for academic reasons will be withdrawn from the work-term and receive a refund of the co-operative education fee less a $125 withdrawal fee.

A student who is enrolled in two or more consecutive work-terms and withdraws during the academic semester or work-term prior to a work-term will receive a refund of the co-operative education fee less a $125 withdrawal fee assessed on the earliest work-term not yet started.  Subsequent work-terms will receive a full refund.

In extenuating circumstances, the dean, in consultation with the registrar, has the authority to waive the withdrawal fee.

No tuition refund is granted for a co-operative education work-term after the work-term start date.

Contact Registration Services for more information

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