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Faculty Responsibilities

As a faculty member, you are integral to the planning and communication process regarding disability supports. Your support helps to ensure equal access to education, and maximizes student success.

The online course, Who is responsible? We all are, was developed for faculty and staff to provide solutions to students' reasonable accommodation requests. It should take about 2 hours to complete this course. Upon completion of this course, you will be able to analyze a student's request for reasonable accommodation and determine if the request should be granted and how to determine what reasonable accommodation fits the circumstances.

As an instructor/faculty member with a student with a disability in your class, you are required to:

  1. Support the accommodations recommended for the student in their Accommodation Plan.
  2. Work collaboratively with the student to develop appropriate supports.
  3. Maintain ongoing communication with the student in regards to exams so you are aware of whether the student will be writing exams with the class, in the Test Centre or through the Student Development office
  4. If the student is writing exams with Student Development:
  5. Deliver the exam to the designated staff person at least two days in advance of the scheduled exam, in order to flow appropriate accommodations to be made.
  6. Complete the Alternate Exam Administration Form (link) and attach with the exam.
  7. Put the exam in the envelope provided by the student, including a second copy if the accommodation involves a reader, and return the envelope to either Learning Services or the Test Centre (depending upon the process established at your campus).
  8. Pick up the completed exam from the location you dropped it off between 8:00 a.m. and 4:30 p.m.
  9. If you have any questions about the accommodations being provided, or feel the accommodation compromises the integrity of the course work, please discuss your concerns with your program head.
  10. If one of your students is not receiving supports from Student Development, but has documentation of a disability, you may refer them to the Disability Services Department at your campus to make an appointment with a disability services counsellor.
  11. If you suspect one of your students has a disability, but does not have documentation, you may refer them to a Saskatchewan Polytechnic counsellor.Other responsibilities as listed in Saskatchewan Polytechnic policy: Reasonable Accommodation (pdf)

As a program head with a student with a disability in your program, it is required that you:

  1. Informs instructors of the accommodations authorized for students in the program through Disability Services.
  2. Will meet with a student prior to program start-up to discuss a reduced course load/extended program plan option, physical requirements of training/work in the classroom, lab/shop and their specific field, attendance guidelines, etc.
  3. Meet with a student prior to practicum/clinical placement experiences to discuss possible accommodations and student needs upon request. (Students need to be aware that field placements/clinical experiences may be arranged at least six months in advance of the actual experience. Therefore, if students anticipate they will require accommodations during field experiences, they need to request them early in the academic year.).
  4. May complete funding agency forms regarding student program load.
  5. Will remind the student of his/her responsibilities when requesting exam or other accommodations.
  6. Monitor student progress and meet with the student on an on-going basis revising his/her academic plan as required.
  7. Maintain contact with the Disabilities Counsellor for their program with respect to student progress, interventions and referrals as required.
  8. Other responsibilities as listed in Saskatchewan Polytechnic policy: Reasonable Accommodation (pdf)


Disability Services Counsellor Responsibilities

Disability Counsellors are responsible for the following:

  1. Assist prospective students in exploring program choices and options.
  2. Assist with the admission process and in preparing the student for their program of studies.
  3. Meet with the student to determine reasonable accommodations that are based on the functional limitations resulting from his/her particular documented disability.
  4. Assist in communicating with instructors, program head, funding sources and other service providers.
  5. Assist the student in applying for appropriate funding and/or refer them to a community agency that may help them.
  6. Liase with sponsoring agencies.
  7. Coordinate educational support services and accommodations. Communicate with the program if minor physical changes to the training space are required.
  8. Provide access to alternate format materials, as well as sources to access assistive technology, when these are required for a student's accommodation.
  9. Assist in the development of contingency plans for students with disabilities when required.
  10. Other responsibilities as listed in Saskatchewan Polytechnic policy: Reasonable Accommodation (pdf)
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